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Exhibitors/Sponsors

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Exhibitor Registration Is Now Open

CAPCSD 2022 Annual Conference

Wednesday, April 20 - Saturday, April 23, 2022

Portland Oregon

Exhibitor/Sponsor Information

The Council of Academic Programs in Communication Sciences and Disorders (CAPCSD) is an organization representing over 325 academic programs in universities and colleges that offer undergraduate, graduate, and doctoral education in audiology, speech-language pathology, and speech-language-hearing sciences.

The program representatives are responsible for purchasing equipment, materials, and services for their programs as well as making recommendations and decisions regarding textbook selection. They are interested in the latest teaching technologies that apply to lecture, small-group, and laboratory teaching, as well as equipment to facilitate research data collection in the speech, language, and hearing sciences. Databases and other programs that track student progress, accreditation tasks, and client services are of interest as well. Approximately one-half of the attendees are responsible for providing clinical service delivery and therefore have an interest in business applications that permit more efficient and effective delivery of services in a rehabilitation environment.

We are excited to return to a face-to-face conference. As you know, we had to cancel the 2020 conference and 2021 was held virtually. After two years, we look forward to bringing CAPCSD members and conference exhibitors together again at the Portland Hilton Downtown. For the 2022 conference, CAPCSD needed to adjust our space at the hotel in an effort to right-size the event.

What is different in 2022?

  • CAPCSD anticipates a slightly smaller crowd of around 350 participants. We certainly hope for more but also realize it could be less.  Initial interest in conference registrations has been high.
  • Exhibits will be located in the foyer area outside the major meeting rooms. CAPCSD will provide security for this area since it is open to the public.
  • Exhibits will be limited to one table each so we can serve as many of our exhibitor partners as possible.
  • The booth rental system has been streamlined so it is easier for the majority of our exhibitors/sponsor partners.
    • Exhibit table rental now includes two (2) staff members meal tickets instead of one (1)
    • Companies will now select their table first and then add on any sponsor items

CAPCSD recognizes that these changes may not be ideal for some of our exhibitor partners, but the adjustments were necessary.  We hope that being back in front of your current customers and potential customers will be productive and exciting as you reconnect.

Visit the CAPCSD Annual Conference website to find information about the organization and the 2022 conference.

We are excited to have you join us in Portland.

 

Please read our COVID-19 Policy below closely or see this page for more information.

Sponsor Contact

Michelle Reyes

Sponsor Coordinator

michelle@capcsd.org

(303) 973-8010 ext. 108

Register today as a sponsor by clicking here.

2022 Conference Prospectus

Exhibitor Opportunities

Exhibitor Type

Corporate Exhibitor

Non-Profit Exhibitor

Price

$1,299

$999

Meal Packages

2 people

2 people

All Exhibitors Receive

  • Attendee List
  • Recognition in the online conference program, website, mobile app, and online proceedings
  • One 6’ display table, two chairs, and a wastebasket
  • Complimentary breakfasts, lunches, breaks, reception, and award reception for two people (new for 2022!)
  • Meal packages MUST be purchased for additional staff ($400 per person)

Attendee List

The attendee list is a one-time use list. Exhibitors can select to receive the registration list three (3) weeks in advance of the conference or one (1) week after the conference.

Online Digital Directory Advertisement

Full-page ad (7x 8 1/2) $1,000
Half-page ad (7 x 4 1/4) $ 500

Color ads for the digital conference program in TIFF, EPS, EPS, JPEG, BMP, or PDF format, 300 dpi or higher, are due no later than March 11, 2022. No extensions can be allowed for this deadline.

All graphics and videos are the responsibility of the sponsor and must be delivered to CAPCSD staff no later than Friday, March 11th for conference digital program ads and for the CAPCSD app and website.  CAPCSD reserves the right to deny graphics/video that they deem objectionable. The earlier all logos, ads, graphics, and videos are added, the more times they will be seen by CAPCSD members.

Color ads for the digital conference program must be submitted in TIFF, EPS, EPS, JPEG, BMP, or PDF format, 300 dpi or higher. The ads deadline is Friday, March 11, 2022.

Meal Packages

ALL exhibitor staff MUST have a meal package. You can find the food/beverage functions at the conference here.

Sponsor Opportunities

CAPCSD has several sponsor opportunities for the 2022 conference. Following is a list of the special events that exhibitors can sponsor.  Please note that only exhibitors can purchase sponsor opportunities. The prices listed below are in addition to an exhibit table rental.

Sponsor Item

Award Reception

Refreshment Break

Box Lunch

Breakfast

Welcome Reception

Ice Cream Social

# Items Available

1

2

2

2

1

1

Price

$2,400

$1,700

$1,900

$2,400

$3,400

$3,400

# Add'l Tables

0

0

0

0

1

1

Ad in Program

1/2 page

1/2 page

1/2 page

1/2 page

Full Page

Full Page

CEU Opportunity

For an additional fee, exhibitors will have the opportunity to be selected to present an educational session at the conference.  The cost for presenting this 60-minute session is $750.  Exhibitors will be required to submit an abstract and learning objectives on their session and the Conference Planning Committee will select the sessions to be presented.  All prior exhibitors will receive information on this opportunity in early March.

Conference Attendance

If you or any of your team want to also attend the conference, you must register for the conference like all other participants.  You can find information and can register hereSignificant discounts are being offered in February so register soon.  

 

 

NEW LOWER HOTEL RATE!

Hotel FAQs

Hilton Portland Downtown
921 SW Sixth Avenue
Portland, OR 97204

Hotel Room Rate - $189+tax single/double

The CAPCSD hotel room block is open. Click here to book your room.  The cutoff date is Wednesday, March 29, 2022.  Most years CAPCSD's room block sells out early, so please book your rooms sooner vs. later.


using google maps on websites


ALL exhibitor staff must complete their CrowdPass Verification as soon as possible and no later than Wednesday, April 6, 2022

More details here.

COVID-19 Vaccination Policy

CAPCSD requires that everyone attending the Annual Conference, and all related CAPCSD events at the Hilton Portland Downtown, Portland, Oregon, April 18-23, 2022, be fully vaccinated for COVID-19. The requirement includes presenters, attendees, exhibitors, vendors, guests, and staff.

CAPCSD will not accept a negative COVID test in lieu of proof of vaccination. Participants must verify proof of vaccination through CrowdPass in advance of the conference or show their vaccination card if registering onsite. If proof of vaccination is not provided, access to the conference will not be permitted.

How to Get CrowdPass Verification

CAPCSD is using a HIPAA-compliant service called CrowdPass to verify COVID-19 vaccinations. The online process is simple, secure, and takes only a couple of minutes.

  • Make a copy of your COVID-19 vaccination card. You will need to upload a copy in CrowdPass.
  • Complete the CrowdPass verification form.
  • CrowdPass follows a two-step verification process that may take up to 12 hours. Most verifications are completed within an hour or two, but please be patient if you do not receive your confirmation until the next day.
  • When you receive your CrowdPass approval email, forward it to Michelle at admin@capcsd.org.

All exhibitor staff must complete their CrowdPass verification as soon as possible and no later than Wednesday, April 6th. Exhibitor staff without verification will not be allowed access to the exhibit floor or the conference.  CAPCSD will send out a link for each staff member to upload their vaccination proof in a couple of weeks.

Exhibitor/Sponsor registration is now open, click here to register. 

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